Know About Business Process Modelling

What Is Business Process Modelling?

Business process modelling is aligning regular business processes and finding better ways to improve them. It is a part of business process management practice. Process modelling suite provides an analytical description of ‘as-is’ processes in an organisation and contrasts it with ‘to-be’ processes for making them more effective.

Why Use Business Process Modelling?

Usually, your first step in modelling is pen and paper. However, to eventually run a business process, you need to digitise that process in a way that a workflow engine can accept. Business process modelling software allows you to reproduce your process in a digital way that can be conveyed to a live automated process.

There are various advantages of business process modelling:

  • Gives a clear picture of how the process works
  • Provides consistency and controls the process
  • Recognises and removes redundancies and inefficiencies
  • Sets a clear starting and ending points to the process

Business process modelling can assist you to group similar processes together and anticipate how they should operate. The primary goal of BPM tools is to analyse how things are right now and simulate how they should perform to attain better results.

Business Process Modelling Techniques

Business process modelling can be demonstrated through programs, flowcharts, scripts, or hypertext. There are many ways to implement business process modelling; in fact, you can choose more than one technique.

Below are some of the most used business processes modelling techniques:

  • Business Process Modelling Notation (BPMN)

BPMN 2.0 has become a standard syntax used by process analysts and for those who create business modelling tools. It is a simple usage of arrows, lines, and geometric shapes that all convey the flow and nuances of the process. A process consultant can go through BPMN 2.0 model to know its function.

“Ultimately, when companies get their products shipped and activate their marketing machines BPMN will be the unquestioned standard for process modelling and execution. However, BPMN 2.0 is still a learned language, and though it is simple to understand, isn’t natural for the well-organised business user. BPMN is not helpful for those who are looking to create their own applications but definitely it is the best tool for process consultants.

  • Universal Process Notation

Instead of learning a new language there is a built-in system, Universal Process Notation (UPN). UPN gives a simple box for each task to be completed. The box displays what has happened, who is assigned to it, and when it happens in the sequence. It is useful for: 

  1. IT to design and analyse processes, 
  2. Management to comply with business norms, 
  3. End business users to understand processes as intended. 
  • Flowchart Technique

Flowcharts describe complex process flows in an easy yet efficient way. They display process steps in their serial order, going from inputs to actual process, to outputs. In fact, flowcharts give the basic framework for BPMN to illustrate advanced process flows.

  • Gantt Charts

Rather than showing step by step, Gantt charts allow you to show the entire process using ‘time taken’ as one of the main axes. It does an effective job of showing the overall time taken to finish a particular project than other alternatives.

  • Petri-Nets

Petri-nets conventional modelling technique in mathematics, useful for modelling business processes. Petri-nets categorise or color-code complex workflow steps, routes, and users in various colors.

What Do I Need in Process Modelling Software?

Most of the BPM Suites incorporate business process modelling tools in them. Although, some have the modeller as a separate application.

The modeller is one of the most vital elements in a Business Process Modelling Suite (BPMS), and before buying a suite you should spend a lot of time learning about it.

A good business modelling tool should have the following:

  • Various business departments should easily learn.
  • It must be simple to communicate with other departments
  • Be affordable and industry compliant
  • Must have an integrated workflow editor tool with graphics interface
  • It should be able to replicate workflow before implementing

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